Purchasing Coordinator

Hamilton, NJ

Full Time

05. Properties and Management

Mid Level

SERV, a well-established leader in behavioral healthcare in New Jersey, supports people with mental illness and/or intellectual/developmental disabilities as they achieve greater independence and life satisfaction through a wide range of services.

JOB SUMMARY:

Reporting to the Controller, the Purchasing Coordinator is responsible for negotiating contracts on behalf of SERV Behavioral Health System operating companies for products, equipment and services. The Purchasing Coordinator conducts the formal bidding process with the objective of meeting cost and quality standards, makes major purchases of products, equipment and services, and administers service and supply contracts.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Processes orders for supplies, equipment and services; reviews purchase requests from program departments to determine if lower cost alternatives are available and facilitates action to reduce costs;
Evaluates potential vendors to determine their ability to perform to established standards;
Creates or assists with creation of RFPs in compliance with the Procurement Policy; oversees the formal competitive bidding process;
Performs background checks on potential vendors to ensure they are not on Medicaid excluded party lists;
Maintains complete list of current vendors and approved vendors;
Monitors vendor performance to cost and quality standards;
Negotiates with vendors to resolve purchasing issues and ensure purchases are within SERV requirements;
Reviews written contracts, verifying accuracy and resolving discrepancies in line with company policy and guidelines;
Maintains all contracts and associated documents in the contract management software; monitors expiration dates and auto-renewal provisions; notifies stakeholders of significant approaching dates;
Maintains purchasing information, files and records; provides reports as assigned or requested;
Purchases motor vehicles as needed to replenish or expand fleet of over 150 vehicles;
Serves as point of contact for copier vendors and cleaning companies;
Develops strategies to improve efficiency and decrease costs;
Provides excellent customer service and facilitates relationships and communications with program departments and other stakeholders;
Other duties as assigned or as needed to support departmental or organizational goals.

EDUCATION, KNOWLEDGE, SKILL & ABILITY:

Knowledge of purchasing, vendor relations and negotiation techniques
Strong computer skills, including Microsoft Word, Outlook, Excel and the ability to use contract management software
Detail orientation with the ability to follow through on processes
Demonstrated ability to lead negotiations
Interpersonal and communications skills and the ability to respond to inquiries or complaints in a professional manner
Bachelor’s degree in business administration, finance or supply chain management OR Associate’s degree and five (5) years’ relevant experience
1+ years purchasing and negotiation experience
Experience with contract management is a plus
Valid driver’s license in the state of residence and clean MVR abstract

SALARY:

$60,000.00 per year.

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